What Should You Put on Your Wedding Website?

Quick answer

Put the confirmed date, ceremony and reception locations, useful schedule, travel, parking, accommodation, access information, dress guidance, RSVP route and contact details where guests can find them easily. Update the site when plans change. Keep private guest details, unnecessary personal phone numbers and events most visitors are not invited to off the public pages.

Lead with the essential facts

The home page should quickly answer who, what, where and when. Guests may open it from a phone while travelling, so venue names, date and the relevant arrival time shouldn't be hidden behind a long story or animation.

Use the same wording and times as the invitation. When something changes, update the site and tell affected guests directly rather than assuming they will revisit it.

Build a practical schedule

Show only the events that the visiting guest is entitled to attend, or label separate invitations unambiguously. Include ceremony arrival, reception transition, evening arrival and finish or transport times where confirmed.

Avoid publishing a minute-by-minute production schedule. Guests need the shape of the event, while suppliers and the wedding party can receive a separate detailed timeline.

Make travel information usable

List full addresses, working map links, parking restrictions, public transport and any coach arrangements. A rural venue may also need a reliable pickup point and a note that taxis should be booked in advance.

Check links on a phone and include plain text alongside QR codes. A guest with poor reception, an older device or a printed screenshot should still be able to find the venue.

Explain accommodation without promising availability

Name on-site rooms, reserved allocations and nearby options only when terms are confirmed. State booking deadlines, codes and who pays. Avoid presenting a recommendation as a guarantee of quality or availability.

Include realistic late-night transport notes. The closest hotel is not useful if there are no taxis after the venue closes.

Cover access and comfort

Describe step-free routes, accessible parking, toilets, hearing support, quiet areas and terrain where known. Invite guests to contact a named person privately about needs rather than asking them to post health details publicly.

Tell guests about outdoor ground, long walks or likely exposure to weather so they can choose shoes and layers. Access information helps more people than you might expect, including guests with temporary injuries or pushchairs.

Use a focused FAQ

Answer genuine questions: children, partners, dress guidance, gifts, confetti, photography, cashless bars and next-day plans. Keep answers friendly and factual. A long list of rules can make guests feel managed rather than welcomed.

Review the FAQ after invitations are sent. If several people ask the same thing, improve the page and contact anyone who may not see the update.

Protect privacy and invitation boundaries

Think about password protection if the site contains detailed schedules, private locations or personal stories. Don't list the full guest list, home addresses or travel plans. Collect only the RSVP information needed to host the event.

A public URL can be shared beyond the intended group. Write every page on the assumption that someone outside the guest list might see it, even when access controls are used.

Test it like a guest

Open the site on desktop and a small phone, use keyboard navigation, enlarge the text and check colour contrast. Ask someone unfamiliar with the plan to find the ceremony address, RSVP deadline and taxi information.

If the website holds thank-you notes or photograph information, keep it available for a suitable period after the wedding. Then take down outdated logistics and personal details you no longer need.